Event Coordinator

About the role

The Event Coordinator will manage all operational aspects of third‑party events, including concerts, family shows, arena games and private or internal functions. This role serves as the central point of contact, ensuring that each event runs smoothly and that all departments have the information they need.

Key responsibilities

• Coordinate concerts, family shows, Rockets & Comets games, pre‑game events and internal gatherings.
• Prepare and distribute diagrams, set‑up instructions, requirements and supporting documentation to staff and vendors.
• Act as primary liaison with vendors, handling event‑related communications and changes.
• Develop event estimates, track final costs, process invoices and manage close‑out procedures.
• Compile post‑event recaps highlighting lessons learned for future planning.

Required profile

• Minimum one year experience in the entertainment arena, stadium or theatre industry.
• Willingness to work evenings, weekends, holidays and occasional travel.
• Highly organized with excellent written and verbal communication skills.
• Self‑motivated, detail‑oriented and able to meet deadlines with minimal supervision.
• BS/BA in a related field.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Familiarity with AutoCAD (a plus).