Data Entry & Word Processing Support Staff

About the role

The Data Entry & Word Processing Support Staff provides essential administrative assistance to the Human Resources Services (HRS) team, ensuring accurate personnel data management across CUNY’s systems. This role supports the processing of appointments, reappointments, and related documentation for adjunct, College Assistant, and classified staff.

Key responsibilities

• Enter and verify personnel data into CUNYfirst and related databases.
• Prepare and track reports, appointment letters, reappointment documents, and notification letters.
• Maintain spreadsheets and tracking systems for time, leave, and personnel actions.
• Assist with the generation of Time and Leave reports and the review of contracts and personnel transactions.
• Coordinate with academic departments to organize documentation, monitor deadlines, and follow up on staff actions.
• Support the transition to CUNYWork for the Recruitment Unit and ensure dual‑system job posting integrity in TAM and CUNYWork.

Required profile

• Experience in administrative or HR support functions.
• Strong attention to detail and ability to manage multiple records accurately.
• Effective communication skills for coordination with departments and staff.
• Capability to meet deadlines and handle confidential information responsibly.

Required skills

• Microsoft Excel
• Microsoft Word
• CUNYfirst system
• CUNYWork platform
• TAM job posting system

What we offer

• Opportunity to work within a large university HR environment.
• Professional development in HR data management and systems.
• Collaborative team supporting diverse staff categories.