Data Entry Specialist

About the role

Inspira Education is looking for a detail‑oriented Data Entry Specialist to keep its sales pipeline and enrollment processes running smoothly. Working on‑site in our Gramercy office, you will partner with sales, operations, and student success teams to ensure contracts, CRM data, and payments are accurate and up‑to‑date.

Key responsibilities

• Prepare, send, and track client contracts and enrollment paperwork through the full signature cycle.
• Maintain organized records of signed contracts, amendments, and client documentation.
• Own day‑to‑day hygiene of the HubSpot CRM, updating contacts, deals, products, and tickets in real time.
• Monitor the inquiry‑to‑enrollment pipeline, flagging bottlenecks for sales and leadership.
• Audit CRM data regularly, deduplicate contacts, enforce required fields, and clean stale records.
• Build validation rules and automated checks to prevent bad data entry.
• Reconcile payment data from Stripe and PaySimple, ensuring accurate transaction recording.
• Manage collections for late or outstanding payments.

Required profile

• Strong attention to detail and commitment to data accuracy.
• Excellent organizational skills and ability to manage multiple processes simultaneously.
• Proactive communication with clients, enrollment managers, and internal teams.

Required skills

• HubSpot CRM
• Stripe payment platform
• PaySimple payment platform