Data Entry Specialist – HR Services (On-site)

About the role

We are looking for a Data Entry Specialist to support the Human Resources Services (HRS) department. The role involves accurate entry, verification and maintenance of personnel records, as well as assisting with recruitment and administrative tasks.

Key responsibilities

• Perform data entry, verification, and maintenance of personnel records.
• Prepare reports, maintain spreadsheets, tracking logs, and other recordkeeping systems.
• Process reappointments and appointment letters.
• Assist with time and leave reports and generate personnel correspondence.
• Support contract review and ensure accurate entries into CUNYfirst.
• Coordinate with academic departments to organize documentation and monitor deadlines.
• Follow up on adjunct, College Assistant, and classified staff personnel actions.
• Assist the Recruitment Unit’s transition to CUNYWork and maintain job posting integrity.
• Perform other related administrative duties as assigned.

Required profile

• Previous experience with data entry or administrative support.
• Ability to accurately manage and maintain records.
• Ability to handle multiple tasks in a fast‑paced environment.
• Experience with Microsoft Office (Excel, Word) preferred.
• Familiarity with CUNYfirst, TAM, CUNYWork or similar HR systems is a plus.

Required skills

• Microsoft Excel
• Microsoft Word
• CUNYfirst
• TAM
• CUNYWork

What we offer

• Health insurance
• Sick time
• 401(k) plan
• Competitive hourly rate of $20–$24
• On‑site work at Brooklyn, NY
• Fixed‑term contract (approximately 6 months)