Coordinator - Registrar

About the role

The Coordinator in the Curricula & Course Management Division supports the Registrar office by overseeing classroom scheduling, managing special accommodation needs, and maintaining key training resources. This position ensures smooth course offering processes and assists faculty and students with university systems.

Key responsibilities

• Schedule 200+ general‑purpose classrooms for meetings, exams, orientation, and external agency events, coordinating with Facility Services for campus use agreements (20%).
• Allocate institutional space for classroom instruction, using scheduling software to maximize utilization and handle back‑to‑back class assignments (20%).
• Manually assign classes and events based on special requirements such as disability accommodations, large‑room needs, and department‑specific requests (15%).
• Publish, update, and maintain the “Building a Course Offering” training guide as processes and software evolve.
• Provide assistance to the campus community on the Workday Student system and 25Live platform, supporting course planning and scheduling.

Required profile

• Extensive knowledge of university policies, procedures, and curricular scheduling practices.
• Ability to respond to a wide range of questions and resolve scheduling conflicts.
• Experience assisting faculty and students with system navigation and course‑offering planning.

Required skills

• Workday Student
• 25Live
• Scheduling software (e.g., room‑allocation tools)

What we offer

• Opportunity to work within a large university environment.
• Professional development through training guide management.