Coordinator - Real Estate Portfolio

About the role

The Real Estate Portfolio Coordinator supports the Asset and Portfolio Management Departments by handling entry‑level administrative tasks and ensuring smooth coordination of lease, approval and invoicing processes. Working four days on‑site and one day remotely, you will interact with internal teams and external partners such as landlords and franchisees.

Key responsibilities

• Update and maintain physical and electronic lease files, ensuring accurate records for legal, franchise and other departments.
• Coordinate the execution of portfolio‑related documents, route them through DocuSign and track completion.
• Manage mail distribution, obtain certificates of insurance, and oversee landlord and third‑party approval processes for remodels, signage and other projects.
• Maintain the Surplus Real Estate Tracker, handle surplus site invoicing, and process third‑party vendor invoices.
• Set up cost centers for pending surplus properties and support the Asset Management team as needed.

Required profile

• Strong attention to detail and ability to manage multiple documentation streams.
• Excellent organizational skills with a focus on records management.
• Effective communication with internal stakeholders and external clients.
• Ability to work in a hybrid schedule (4 days onsite, 1 day remote).

Required skills

• Proficiency with DocuSign for electronic signatures.
• Experience handling lease documentation and real‑estate tracking systems.