CEO Executive Assistant – Full‑Time (Elgin, IL or Remote)

About the role

We are looking for a seasoned CEO Executive Assistant to provide high‑level administrative support to the Chief Executive Officer of a fast‑growing organization. The role blends traditional executive assistance with strategic relationship management and requires a proactive, highly organized professional.

Key responsibilities

• Manage and prioritize the CEO’s inbox, draft correspondence, and ensure timely follow‑up on urgent matters.
• Coordinate a complex executive calendar, schedule meetings, resolve conflicts, and protect strategic focus time.
• Prepare daily and weekly executive summaries, meeting briefs, agendas, and capture meeting outcomes.
• Track action items, commitments, and strategic initiatives to ensure accountability.
• Maintain records and communication history for key business relationships, clients, partners, and stakeholders.
• Coordinate executive outreach, including personalized communications and gifting initiatives.
• Serve as a trusted point of contact on behalf of the CEO while handling confidential information with discretion.

Required profile

• 5+ years of direct support to C‑suite executives, preferably a CEO.
• Proven ability to manage competing priorities with minimal supervision.
• Strong written and verbal communication skills and experience drafting executive communications.
• US citizenship, green card holder, or authorization to work in the United States.

Required skills

• Proficiency with productivity tools, calendar management platforms, CRM systems, and AI‑enabled business tools.

What we offer

• Competitive salary range $70,000‑$85,000 plus a 10% performance bonus.
• Full‑time position with flexibility to work onsite in Elgin, IL or remotely.
• Opportunity to work in a growth‑oriented environment within financial services, insurance, or private‑equity sectors.