Calendar Manager and Executive Assistant

About the role

LaSalle Network is seeking an experienced Calendar Manager and Executive Assistant to support a Managing Director in a fast‑paced global holdings firm based in New York City. This position is heavily calendar‑focused, requiring constant adjustments for international travel and time‑zone changes while acting as a strategic partner to optimize the executive’s day.

Key responsibilities

• Manage a complex, high‑volume calendar with frequent shifts due to travel and time‑zone differences.
• Proactively structure the Managing Director’s day to maximize time, priorities, and outcomes.
• Track commitments, deliverables, and follow‑ups to ensure accountability across stakeholders.
• Represent the Managing Director’s office in client‑facing and internal communications.
• Exercise sound judgment on when and how to engage the executive.
• Coordinate with internal teams and involve additional stakeholders as needed.
• Maintain composure, organization, and clarity amid shifting priorities and high work volume.

Required profile

• 5‑7 years of administrative or executive assistant experience supporting senior leaders.
• Demonstrated ability to manage heavy calendar volume and competing priorities.
• Strategic, anticipatory thinker who acts as a true partner, not just a task executor.
• Exceptional attention to detail, clear communication, and high emotional intelligence.
• Solutions‑oriented mindset with strong self‑management and maturity.
• Curiosity about the business and ability to build relationships across the firm.

Required skills

What we offer

• Contract‑to‑Hire work model.
• Benefits: Medical, Dental, Vision.
• Compensation: $62.00‑$68.00 per hour (hourly rate visible to candidates).
• Potential conversion to a $120k‑$130k annual salary.