Business Office Coordinator – Veterinary Medicine

About the role

The Business Office Coordinator supports the Director of Business Operations, the Assistant Dean for Finance and Administration, and departmental heads within the School of Veterinary Medicine. The role oversees purchasing, accounts receivable, budgeting, and other core business office functions.

Key responsibilities

• Manage daily business operations for veterinary departments, including budgeting, travel, accounts payable/receivable, procurement, property management, grants, and HR functions.
• Reconcile ledgers monthly, handle year‑end closeout of state‑supported accounts, and prepare monthly financial reports.
• Audit and approve LaCarte general ledger entries in Workday, ensuring proper documentation and vendor invoice resolution.
• Process daily deposits for the Veterinary Teaching Hospital and related programs, audit cash drawers, investigate discrepancies, and generate deposit transmittals.
• Prepare purchase requisitions, obtain quotes, approve purchases and contracts, and communicate with vendors to resolve issues.
• Assist with special projects and serve as backup for departmental functions as needed.

Required profile

• Bachelor's degree.
• At least one year of related experience in finance, accounting, or business operations.

Required skills

• Workday financial system.
• LaCarte general ledger system.