Business Coordinator III – Administrative & Financial Support

About the role

The Business Coordinator III provides comprehensive support and coordination for business, grant, and contract activities at the Kleberg Wildlife Research Institute. This role ensures compliance with state and federal regulations, manages budgets, and assists faculty and staff with the administration of research and sponsored projects.

Key responsibilities

• Coordinate fiscal and administrative support for operating and special‑project accounts.
• Plan and execute annual fiscal year closing activities and assist in drafting new fiscal year plans.
• Review and audit reconciliations of accounts to ensure accuracy and regulatory compliance.
• Prepare, review, and monitor budget activity and financial reports.
• Create and maintain comprehensive filing systems for financial and donor records.
• Coordinate travel‑related and purchasing documentation, including OneCard reconciliations and expense reports.
• Maintain office databases, oversee software updates, and provide training to end users.
• Troubleshoot software and database issues in collaboration with technical support staff.
• Review donation records and ensure adherence to compliance policies.

Required profile

• Under general supervision, capable of exercising independent judgment on financial and administrative matters.
• Experience in financial administration, budgeting, and compliance within an academic or research environment.
• Strong analytical and problem‑solving abilities.
• Effective communication skills for interacting with faculty, staff, and external partners.

Required skills

• OneCard (travel expense management system).
• Database management and maintenance.
• Financial reporting and budget monitoring.
• Audit and reconciliation procedures.
• Software update coordination.

What we offer

• Competitive salary commensurate with experience.
• Opportunity to work within a respected university setting.
• Professional development and training opportunities.
• Collaborative campus community focused on research and student success.