Billing Coordinator

About the role

The Billing Coordinator will support the Finance Department of A.I.S., Inc., a national scientific services firm. This full‑time position provides clerical, administrative and financial assistance to ensure smooth day‑to‑day operations.

Key responsibilities

• Process and track incoming customer payments and account activity.
• Reconcile employee expense reports and ensure policy compliance.
• Handle vendor invoices, utilities, subscriptions and other business expenses.
• Maintain organized electronic and paper financial records.
• Answer and direct telephone calls and monitor departmental email inboxes.
• Prepare deposits, correspondence and routine financial documentation.
• Assist with data entry and month‑end administrative activities.
• Coordinate billing inquiries with internal departments and prepare reports.
• Order office supplies and perform general office duties such as filing, scanning and copying.

Required profile

• High school diploma or equivalent.
• Experience with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail and organizational abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines and maintain confidentiality.
• Willingness to learn new software and internal business systems.

Required skills

• Microsoft Excel
• Microsoft Outlook
• Microsoft Office suite

What we offer

• Negotiable hourly rate based on experience.
• Health and dental insurance, vacation, sick and holiday benefits.
• Opportunity for growth within an administrative or finance support role.