Aviation Secretary / Program Assistant

About the role

The Aviation Secretary/Program Assistant provides essential administrative support for the Georgia Northwestern Technical College Aviation Training Center. Working on‑site, you will ensure smooth operations for FAA testing, advisory committee meetings, and daily office functions.

Key responsibilities

• Conduct FAA knowledge testing in accordance with PSI standards.
• Prepare, manage, and distribute correspondence, reports, and official documents.
• Organize and coordinate advisory committee meetings, taking and distributing minutes.
• Maintain FAA records, schedules, calendars, and appointment confirmations.
• Serve as a liaison for internal and external contacts, handling inquiries both verbally and in writing.
• Operate office equipment, manage supplies, and oversee incoming mail and phone calls.
• Provide front‑desk support to visitors, guests, and clients.
• Perform general clerical duties such as photocopying, mailing, filing, and record‑keeping.
• Coach and train new faculty and staff on office procedures.

Required profile

• Knowledge of federal and state aviation regulations.
• Strong attention to detail and accuracy.
• Ability to adapt to variable schedules, including occasional weekend events.
• Maintain confidentiality and exercise sound judgment.
• Excellent planning, organizing, and time‑management skills.
• Strong interpersonal and customer‑service orientation.
• Initiative, reliability, and stress tolerance.
• Effective written and verbal communication.

Required skills

• Operation of standard office equipment (printers, scanners, fax machines).
• Document editing and proofreading.
• Basic record‑keeping and filing systems.

What we offer

• Full‑time, non‑exempt position with an annual salary of $36,560.
• Comprehensive benefits package tailored to various career stages.
• Opportunity to work within a state government agency impacting over 10 million citizens.
• Professional development and training opportunities.