Alumni Engagement & Records Coordinator

About the role

The Alumni Engagement & Records Coordinator supports Fryeburg Academy’s Advancement & Alumni Relations department by maintaining accurate alumni data, fostering relationships, and assisting with campus events. This position serves as the welcoming face of the 686 House and helps ensure a positive experience for visitors, alumni, and prospective families.

Key responsibilities

• Update and manage alumni records in Raiser's Edge, focusing on young alumni and locating missing contacts via phone, WhitePages, and social media.
• Research, verify, and enrich alumni information, sending thank‑you notes and maintaining ongoing relationships.
• Assist with the planning, promotion, and staffing of Reunion Weekend, Hall of Excellence, and other alumni events.
• Coordinate the annual fundraising mailings, Scenes magazine distribution, and annual donor reports.
• Process daily AAR mail, generate acknowledgments, and deliver deposits to the business office.
• Oversee obituary record management across the database, website, and mailings.
• Welcome visitors to the 686 House, manage advancement/admissions material inventory, and maintain calendars.

Required profile

• Bachelor’s degree preferred.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Excellent oral and written communication skills.
• Ability to prioritize competing tasks in a fast‑paced campus environment.
• Fryeburg Academy alumni status is a plus.

Required skills

• Proficiency with Raiser's Edge fundraising software.
• Experience using Google Workspace (Docs, Sheets) and Microsoft Office spreadsheets.
• Comfort with email platforms and social media tools.

What we offer

• Hourly wage range of $20–$25.
• Equal Opportunity Employment in a supportive educational community.