AI-Powered Executive Assistant (Remote Contractor)

About the role

We are looking for a proactive, tech‑savvy Executive Assistant to support a fast‑moving venture‑backed tech founder. This remote, independent‑contractor position blends traditional EA duties with AI tools to streamline communication, scheduling, and travel logistics.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and schedule high‑priority meetings.
• Draft, filter, and respond to emails using AI assistants to summarize threads and generate initial replies.
• Organise domestic and international travel, including flights, lodging, visas and expense reporting.
• Prepare executive briefings, meeting agendas and polished presentations using Canva, Notion or PowerPoint.
• Act as gatekeeper, triaging inbound requests and prioritising executive attention.
• Maintain operational workflows in Asana, Notion or Slack to track action items.

Required profile

• 3+ years experience supporting C‑suite executives or in operations assistance.
• High emotional intelligence, extreme attention to detail and absolute discretion with confidential information.
• Advanced fluency in written and spoken English.
• Availability to work full‑time (40 hrs/week) aligned with EST business hours.

Required skills

• AI assistants such as ChatGPT and Claude.
• Google Workspace (Calendar, Docs, Sheets).
• Slack, Notion, Asana or Monday.com.
• Canva and PowerPoint for presentation creation.
• Basic knowledge of CRM tools like Salesforce or HubSpot.

What we offer

• Direct collaboration with a visionary tech founder.
• High autonomy and a results‑focused culture.
• Remote work flexibility and exposure to the US startup ecosystem.