Administrative Secretary

About the role

The City of Carson is seeking an Administrative Secretary to support the ITS department and the General Manager. This full‑time position operates in a fast‑paced, dynamic environment and requires a high level of confidentiality, accuracy, and professionalism.

Key responsibilities

• Provide administrative and secretarial support, relieving the General Manager of detailed clerical tasks.
• Coordinate communications and correspondence, including confidential matters, between the General Manager, staff, elected officials, and external agencies.
• Compose and edit a variety of documents such as personnel action forms, performance evaluations, requisitions, and legally required notices.
• Review and edit staff‑prepared documents for accuracy before final approval.
• Assist in gathering and compiling information for budget preparation and monitor expenditures.
• Prepare administrative reports, memoranda, and develop office forms and report formats.
• May train, direct, and supervise clerical support staff, assigning and reviewing work to ensure timely completion.

Required profile

• Thrives in a dynamic, fast‑paced environment and takes initiative.
• Exceptional administrative and secretarial abilities with a focus on accuracy and confidentiality.
• Ability to identify inefficiencies, communication gaps, and workflow bottlenecks.
• Proactive in recommending improvements to digital forms, processes, and documentation.
• Capable of tracking recurring technical complaints to guide IT improvements.

Required skills

What we offer

• Full‑time, non‑exempt position with a 4/10 schedule (Monday‑Thursday, 7 am‑6 pm).
• On‑site work in the City of Carson.