Administrative Secretary I – Neurosurgery

About the role

The Administrative Secretary I provides essential secretarial and office support for the Neurosurgery department at Icahn School of Medicine. This position ensures smooth daily operations through efficient handling of communications, documentation, and scheduling.

Key responsibilities

• Answer telephone calls, screen callers, relay messages, and greet visitors.
• Open, sort, prioritize, and distribute mail; deliver materials as needed.
• Maintain records through filing, retrieval, retention, storage, coding, updating, and destruction.
• Type routine correspondence, memos, reports, minutes, and other documents from dictation or handwritten copy; proofread and correct as necessary.
• Screen and schedule patient appointments, referrals for testing or doctor visits, and track patient billing for submission.
• Arrange travel, accommodation, and transportation as required.
• Schedule and maintain calendars for meetings and appointments.
• Respond to information inquiries according to established policies.
• Gather, assemble, and categorize data for general information and special reports.
• Process check requests and expense reimbursements; perform other related duties as needed.

Required profile

• Associate Degree in secretarial science, Secretarial School diploma, or High School Diploma/GED plus one year of related experience.
• 0‑1 years of administrative experience.
• Ability to work in a non‑bargaining unit within the Neurosurgery department.

Required skills

What we offer

• Opportunity to work within a leading academic medical system.
• Inclusive workplace culture focused on professional growth.