Administrative Coordinator (Payroll) – Level 1-3

About the role

The Pinecrest Supports and Services Center is seeking an Administrative Coordinator to provide essential office support for its payroll and operations functions. This position serves as a central hub for communications, safety monitoring, and record‑keeping, helping the organization deliver high‑quality services to individuals with intellectual and developmental disabilities.

Key responsibilities

• Operate a multi‑line switchboard, answering, routing and documenting routine and emergency calls.
• Record employee absences, emergency responses and required notifications in logs and reports.
• Monitor fire alarm systems and severe weather alerts, verify alarms, notify emergency services and communicate safety information.
• Coordinate communications with drivers, security, maintenance, nursing and on‑call staff.
• Track vehicle trips, issue cell phones for transportation and medical appointments, and maintain related records.
• Serve as the central information point for visitors, vendors, officials and emergency personnel, arranging security escorts when needed.
• Provide general administrative support such as preparing meeting spaces, managing supplies, maintaining overtime records and assisting supervisors.

Required profile

• Accepting Direction – willingness to follow guidance and instructions.
• Communicating Effectively – ability to convey information clearly and engage others.
• Demonstrating Accountability – ownership of actions, decisions and outcomes.
• Managing Resources – basic ability to handle financial, physical or contractual resources.
• Using Data – capability to collect, analyse and apply data for decision‑making.

Required skills

• Switchboard operation and telephone etiquette.
• Record‑keeping and log management.
• Safety monitoring and emergency response coordination.
• Basic vehicle‑trip tracking and equipment issuance.
• Visitor and vendor liaison.

What we offer

• Competitive hourly wage ranging from $10.50 to $23.59 depending on level and qualifications.
• Potential shift differential for evening or weekend work.
• Career progression from Administrative Coordinator 1 to 3.
• Full‑time schedule (8 AM – 4:30 PM) with weekends off.