Administrative Coordinator – Boston

About the role

The Administrative Coordinator provides high‑level executive support to the Chief Scientific Officer, the Research Team, and the Managing Director of the Brain Tumor Investment Fund. Based in Boston, this role ensures smooth operations of the research agenda and serves as a primary liaison for internal and external stakeholders.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate logistics for virtual and in‑person events.
• Prepare meeting agendas, presentations, and related materials; record minutes and track action items.
• Handle expense receipts, credit‑card reconciliation, and routine administrative tasks such as travel arrangements and filing.
• Support the research team with confidential information handling, special projects, and coordination of scientific conferences.
• Act as a point of contact for contracts and stakeholder communications related to the research program.

Required profile

• Highly organized and detail‑oriented with the ability to manage multiple priorities.
• Demonstrates sound judgment, professionalism, and discretion when handling sensitive information.
• Strong communication and project‑management abilities.

Required skills

What we offer

• Opportunity to contribute to cutting‑edge brain tumor research and advocacy.
• Collaborative environment with leading scientists, clinicians, and industry partners.
• Professional development within a mission‑driven nonprofit organization.