Administrative Associate V – Health & Behavioral Sciences

About the role

The Administrative Associate V provides advanced administrative support to the Department of Health and Behavioral Sciences, acting as the primary point of contact for faculty, staff, students and external partners. This on‑site role ensures smooth daily operations, coordinates departmental activities, and assists with financial, procurement and hiring processes.

Key responsibilities

• Serve as primary contact for department inquiries and liaise with university offices such as the Provost's Office, Graduate College, Registrar, HR, Facilities, Finance and IT.
• Coordinate departmental meetings, prepare minutes, manage calendars and room reservations.
• Organize special events, guest visits, travel arrangements and departmental communications.
• Maintain office supplies, equipment, records and departmental assets.
• Process purchases, invoices, reimbursements, procurement card reconciliations and payroll reports.
• Track departmental expenditures and support faculty travel and internal grant accounts.
• Assist with faculty, staff and graduate student hiring, onboarding and personnel record management.

Required profile

• High school diploma or equivalent; combination of education and experience acceptable.
• Highly organized, detail‑oriented and able to manage multiple priorities.
• Strong customer service orientation and discretion handling sensitive information.
• Ability to work independently while collaborating with other administrative staff.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Experience using Adobe Sign for electronic document routing.

What we offer

• Hourly wage of $17.50.
• Full‑time schedule Monday‑Friday, 8 AM‑5 PM on campus.
• Opportunity to work in a university environment supporting health and behavioral sciences.