Administrative Assistant – Sales Support

About the role

Yamaha is seeking an Administrative Assistant to join its Marine team in Kennesaw, GA. In this position you will provide essential administrative and coordination support to the Sales organization, acting as a key communication hub across multiple internal departments.

Key responsibilities

• Handle daily sales‑related administrative tasks such as call routing, correspondence, office supply ordering, travel and hotel arrangements, purchase and check requests, and mail processing.
• Process shipping requests, expense reports, freight bills, rebilling, and internal transfers to support sales activities.
• Support sales leadership and field personnel with scheduling, documentation, and coordination needs.
• Assist in planning and executing sales meetings, dealer/customer meetings, training events, trade shows, and promotional activities, including logistics and attendee communications.
• Maintain and update sales account files, customer and partner information, and related documentation.
• Generate and distribute sales‑related reports such as discount tracking, volume summaries, shipment reviews, and expense reports.
• Monitor monthly sales department budgets, track spend versus plan, prepare budget summaries, and coordinate adjustments with Finance.
• Communicate and coordinate across Sales, Technical Support, Marketing, Public Relations, Finance, and Customer Service to support initiatives.
• Assist with order‑related coordination, parts or materials requests, and follow‑up activities.

Required profile

• Strong organizational and communication abilities to serve as a central resource for internal and external customers.
• Capacity to manage multiple tasks simultaneously while maintaining attention to detail.

Required skills

• Experience using an Enterprise Performance Management (EPM) system for budget tracking and reporting.