Administrative Assistant (On-Site)

About the role

Exiger, an AI partner for supply chain and procurement automation, is looking for a proactive, highly organized Administrative Assistant to support its Huntsville leadership team and office operations. The role combines administrative support with hands-on project and program coordination, including helping drive the buildout and operational readiness of the Huntsville office.

Key responsibilities

• Provide administrative support to senior leaders, including calendar management, meeting scheduling, correspondence and expense processing.
• Coordinate the Huntsville office buildout with leadership, facilities, IT, security and external vendors.
• Maintain project schedules, milestone trackers and action logs, follow up with owners and flag delays or decisions needing leadership attention.
• Organize project coordination meetings, capture decisions and next steps, and give clear progress updates.
• Support office readiness by coordinating equipment deliveries, office supplies, service providers and facilities requests.
• Partner with the security team on physical security procedures, visitor coordination and preparations for future secure workspace needs.
• Plan meetings and events, including space, schedules, agendas, catering and other logistics.
• Handle incoming and outgoing communications, receive mail and packages, and scan, distribute or route materials.
• Prepare, edit and distribute reports, presentations and meeting materials.

Required profile

• U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance if required.
• High school diploma or equivalent.
• At least two years of experience in administrative support, office management, project coordination or a related function.
• Demonstrated experience supporting project or program management, including stakeholder coordination, milestone tracking and follow-through.
• Strong organization, sound judgment and discretion with sensitive information.
• Ability to work full-time on-site in Huntsville, Alabama.

Preferred qualifications

• Active Secret security clearance or higher.
• Knowledge of physical security practices such as visitor management and access control.
• Experience coordinating office buildouts, relocations or facilities projects.
• Associate's degree or higher.

What we offer

• Discretionary time off for all employees, with no maximum limit.
• Health, vision and dental benefits.
• Competitive compensation package.
• 16 weeks of fully paid parental leave.
• Wellness stipends and wellness programming.
• Career development programs with reimbursement for educational certifications.