Administrative Assistant – Mid-Level (Hybrid, NY)

About the role

We are seeking a proactive Mid-Level Administrative Assistant to support 2–3 Market Managers in our New York Buying Office. This hybrid position combines onsite collaboration with remote flexibility, ensuring smooth daily operations and executive support.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate domestic travel for Market Managers.
• Prepare itineraries, process expense reports, and handle travel logistics.
• Organize meetings, visitor schedules, and team events, including logistics and on‑site support.
• Draft reports, presentations, correspondence, and other business documents.
• Maintain organized files, trackers, and administrative processes.
• Act as a primary point of contact for confidential requests with professionalism.
• Support special projects, process improvements, and cross‑functional initiatives.

Required profile

• Proven experience providing executive or administrative support in a fast‑paced environment.
• Strong calendar management, scheduling, and travel coordination abilities.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Microsoft Office.
• Experience using expense management systems.

What we offer

• 6‑month fixed‑term contract covering leave of absence.
• Hybrid work schedule (typically Tuesday & Wednesday onsite).
• Competitive hourly rate ranging from $21.80 to $29.95.