Administrative Assistant – Marketing Support

About the role

Universal Music Group is seeking an Administrative Assistant to support the Island Records marketing team. You will provide high‑level administrative support while contributing to various marketing initiatives across product management, tour marketing, advertising, and branding.

Key responsibilities

• Maintain calendars, schedule meetings, book travel, submit expense reports, and take meeting notes.
• Assist with marketing projects, processing purchase orders, invoices, and agreements.
• Establish and maintain relationships with artists, artist management, and internal stakeholders.
• Create and update artist one‑sheets, marketing plans, and pitch decks using PowerPoint, Keynote, and Google Slides.
• Manage artist asset folders and coordinate asset creation with the content team.
• Coordinate artist promo itineraries and travel bookings.
• Plan and execute special events.
• Handle marketing‑related invoices and oversee the marketing budget using Excel and Google Sheets.
• Collaborate with production to schedule releases.

Required profile

• Superior attention to detail and strong organizational skills.
• Ability to meet tight deadlines and juggle multiple requests in a high‑pressure environment.
• High integrity and discretion when handling confidential information.
• ‘Can‑do’ attitude with a passion for music discovery and current industry trends.
• Bachelor’s degree preferred; at least 1 year of experience in an administrative or receptionist role, including travel and calendar management.

Required skills

• Proficiency with PowerPoint, Keynote, and Google Slides.
• Advanced Excel and Google Sheets skills for budgeting and reporting.

What we offer

• Opportunity to work with a leading global music company.
• Dynamic, creative environment with exposure to top artists and industry professionals.