Administrative Assistant – Marketing

About the role

Macy’s is looking for a detail‑oriented Administrative Assistant to support its Marketing team in New York. You will ensure smooth daily operations, manage meetings and travel, and assist with special projects while maintaining confidentiality and professionalism.

Key responsibilities

• Provide comprehensive administrative support for routine meetings, special projects, and ad‑hoc reporting.
• Coordinate internal and external meetings, manage meeting requests, distribute materials, and arrange web/video‑conference technology and catering.
• Maintain leaders’ Outlook calendars, schedule travel, and organize departmental activities.
• Process invoices, reconcile travel and monthly expenses, and prepare accurate expense reports in collaboration with Finance.
• Collaborate with Facilities, Tech, HR and other partners to ensure seamless office operations.
• Handle distribution of communications (emails, memos, newsletters) and maintain an effective filing system.

Required profile

• Meticulous attention to detail and strong organizational skills.
• Proactive problem‑solving ability with capacity to manage multiple tasks simultaneously.
• Sound judgment, discretion and ability to maintain confidentiality.
• Excellent interpersonal skills to build relationships across departments.

Required skills

• Microsoft Outlook for calendar and email management.
• Microsoft PowerPoint for presentations.
• Microsoft Excel for reporting and expense tracking.
• Familiarity with video‑conferencing platforms (e.g., Zoom, Teams).