Administrative Assistant (Long‑term Temp)

About the role

Our client, a federal bank, is seeking an Administrative Assistant for a long‑term temporary assignment. The role is fully onsite, Monday‑Friday, with flexible start times (8 am‑5 pm or 9 am‑6 pm) and a competitive rate of $45 per hour.

Key responsibilities

• Coordinate administrative support across three departments, managing varying workloads and stakeholder priorities.
• Maintain complex calendars, schedule meetings, arrange logistics and resolve competing demands.
• Prepare meeting materials, agendas, and follow‑up action items.
• Track project tasks, deadlines, and deliverables using spreadsheets or tracking tools.
• Organise travel arrangements and expense submissions.
• Support strategic initiatives, special projects, and leadership communications.
• Partner with other Research Executive Assistants for group‑wide office support, including mail distribution and phone coverage.
• Coordinate events such as webcasts, conferences, luncheons, and room reservations.
• Provide general administrative duties and back‑up support as needed.

Required profile

• Bachelor’s degree or 3‑5 years of equivalent administrative/office support experience.
• Strong organisational and multitasking abilities in a fast‑changing environment.
• Excellent interpersonal communication and judgment when handling confidential information.
• Ability to work independently with minimal supervision.

Required skills

• Proficiency with Microsoft 365 Suite (Excel, Word, OneDrive, OneNote, Outlook, PowerPoint, SharePoint, Teams).
• Experience using scheduling tools and basic reporting.
• Familiarity with event‑management platforms, WebEx and Zoom.

What we offer

• Hourly rate of $45 USD.
• Long‑term temporary contract.
• Fully onsite role with standard business hours.