Administrative Assistant – Law School Faculty Support

About the role

The Administrative Assistant provides essential support to faculty members of the School of Law, including full‑time, adjunct, and visiting professors. Reporting to the Office Manager and the Law School HR Director, the role ensures smooth daily operations, accurate documentation, and effective communication within the department.

Key responsibilities

• Assist 6‑9 faculty members with calendar management, mail distribution, and preparation of class materials.
• Process faculty reimbursements for travel, memberships, and events through Workday.
• Create and maintain reports, spreadsheets, and grading data as specified by professors.
• Prepare syllabus packets, handouts, and manage course files on Blackboard and other platforms.
• Coordinate with the Law Library to retrieve cases and articles via Westlaw.
• Set up Zoom meetings, support classroom technology, and troubleshoot student issues.
• Reserve meeting rooms, develop seating charts, and act as liaison between faculty and students.
• Provide coverage for other Administrative Assistants during absences.

Required profile

• Highly detail‑oriented with strong organizational and communication abilities.
• Capable of handling confidential information and meeting strict deadlines.
• Proactive, resourceful, and able to multitask in a fast‑paced academic environment.
• Professional demeanor when interacting with faculty, staff, and students.

Required skills

• Proficient/advanced use of Microsoft Word (mail merge, pagination, citation features).
• Advanced knowledge of Microsoft Excel for data analysis and grading spreadsheets.
• Experience with Zoom meeting features and classroom technology support.
• Familiarity with Westlaw research platform.
• Ability to manage course pages on Blackboard.
• Experience processing transactions in Workday.