Administrative Assistant

About the role

The Business Support Section of the Office of Investment Management is seeking an Administrative Assistant to provide comprehensive support to the Human Resources team. The role is based in New York and reports to the HR Team Lead.

Key responsibilities

• Initiate, review, process and follow‑up recruitment actions for staff, interns and consultants.
• Respond to employee enquiries, draft routine correspondence and provide HR advice.
• Maintain vacancy announcement files and track their status.
• Prepare statistical data, charts and visualisations for HR reporting.
• Assist with day‑to‑day HR administration, including ServiceNow HRSD implementation tasks.
• Monitor flexible work arrangements and training requests.
• Support general office administration and data collection/analysis.

Required profile

• Demonstrated professionalism and ability to handle a broad range of administrative functions.
• Knowledge of United Nations administrative, financial and HR rules and regulations.
• Strong organisational skills, attention to detail and ability to meet deadlines.
• Commitment to gender equality and inclusive workplace practices.

Required skills

• ServiceNow HRSD (implementation and administration).
• Data analysis and visualisation (e.g., chart creation).

What we offer

• Opportunity to work in a multicultural environment with staff from over 30 countries.
• Exposure to a $110+ billion global investment portfolio.
• Professional development within the United Nations system.