Administrative Assistant

About the role

Our client is looking for a proactive and organized Administrative Assistant to keep daily office operations running smoothly. You will be the first point of contact for employees, visitors, and leadership, ensuring a welcoming and efficient workplace in a fast‑paced environment.

Key responsibilities

• Answer and direct incoming phone calls and greet visitors.
• Schedule appointments, maintain calendars, and coordinate meetings and conference rooms.
• Manage inbound and outbound mail, shipments, and office supplies.
• Prepare and distribute communications such as emails, memos, invoices, and reports.
• Create and maintain organized electronic and physical filing systems.
• Monitor office supply inventory and keep common areas, including the pantry, stocked.
• Provide administrative support to executive leadership, including the CEO, and assist with special projects.
• Coordinate lunch orders and other executive support activities.
• Support HR with interview scheduling, meetings, and transportation arrangements.
• Facilitate communication between customers, technical support teams, and internal departments.

Required profile

• Bachelor’s degree in Business, Marketing, Communications, or a related field.
• 2+ years of client‑facing experience, preferably in a software or technology company.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a deadline‑driven environment.
• Collaborative mindset and self‑starter attitude.
• Excellent organizational skills with attention to detail.
• Friendly, professional, and upbeat demeanor.

Required skills

What we offer

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan