Administrative Assistant

About the role

ExxonMobil is seeking an Administrative Assistant to provide direct administrative support to site management and various work groups. The role involves data entry, classification, reporting, and general office support within a facility environment.

Key responsibilities

• Process invoices for multiple work groups and reconcile them to procurement cards.
• Collect, input, and quality‑control data; generate weekly and monthly reports.
• Maintain action‑tracking databases and manage SharePoint and website interface documents.
• Provide word processing, spreadsheet, and presentation support; prepare org charts, flowcharts, and contact lists.
• Handle daily communications, mail, email, reception duties, and contractor engagement.
• Organise logistics for internal and external meetings, including scheduling rooms and catering.
• File, scan, and manage documents across departments; order office supplies and materials.

Required profile

• Valid driver’s license with a clean motor vehicle record.
• High school diploma or equivalent.
• Minimum 2 years of relevant administrative experience.
• Experience with SAP is required.
• Pass pre‑employment D&A screening and background check.

Required skills

• SAP
• Microsoft Excel
• Microsoft Vizio
• Microsoft Word
• Microsoft OneNote
• Microsoft PowerPoint
• SharePoint

What we offer

• Pension plan with automatic enrollment at no cost.
• Comprehensive health, security, finance, and life benefits.
• Opportunities for personal and professional growth within a global energy leader.