Administrative Assistant

About the role

The Administrative Assistant will provide high‑level clerical support to ensure the efficient operation of our site in Cameron, LA. You will act as a professional representative of the company, handling a variety of administrative tasks and supporting the team’s daily activities.

Key responsibilities

• Manage calendars, schedule meetings, and handle correspondence for on‑site staff.
• Collect data from emails and documents, prepare summaries, and draft written communications.
• Perform filing, coordinate signatures via Adobe Sign, edit presentations, and provide general secretarial assistance.
• Conduct research to support projects or inquiries within your expertise.
• Arrange travel, accommodations, and meeting logistics for team members.
• Prepare agendas, take minutes, and distribute notes for meetings and conferences.
• Respond to administrative inquiries and maintain accurate electronic files.
• Coordinate site needs such as IT, maintenance, cleaning, and repairs with the main office and EPC contractor.
• Arrange catering for department meetings as requested.

Required profile

• High school diploma required; associate degree or higher preferred.
• Minimum 5 years of experience in an administrative role, with prior experience as an administrative assistant.
• Ability to work fully on‑site Monday‑Friday and occasional weekends as needed.
• Strong written and verbal communication skills and excellent customer service orientation.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Adobe Acrobat for PDF handling.