Administrative Assistant

About the role

Our client is seeking a polished, professional, and highly organized Administrative Assistant to support day‑to‑day operations at its New York City headquarters. Reporting directly to the Chief Operating Officer, you will be the first point of contact for clients, vendors, and visitors while ensuring the office and showroom run smoothly. The position requires a proactive, customer‑service mindset and the ability to juggle multiple priorities in a fast‑paced environment.

Key responsibilities

• Answer, screen, and direct incoming phone calls in a courteous and professional manner.
• Greet and assist vendors, clients, and visitors, providing a welcoming first impression.
• Coordinate incoming and outgoing mail, packages, and deliveries to ensure timely distribution.
• Provide administrative support to the COO and broader office team, including calendar management and document preparation.
• Assist with the organization and upkeep of office and showroom materials and supplies.
• Support scheduling, filing, data entry, and general office administration tasks.
• Perform other administrative and operational duties as assigned by leadership.

Required profile

• Previous experience in a Receptionist, Administrative Assistant, Front Desk, or Office Support role.
• Strong verbal and written communication skills.
• Professional demeanor with excellent customer service orientation.
• Highly organized with strong attention to detail.
• Ability to multitask and prioritize responsibilities effectively.
• Reliable, punctual, and capable of working independently.

Required skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).