Administrative Assistant

About the role

The Administrative Assistant provides high‑level administrative and organizational support to senior leaders within RigUp. This role demands discretion, initiative, accuracy, and professionalism while ensuring smooth day‑to‑day operations for leadership and their teams.

Key responsibilities

• Manage complex calendars, schedule meetings across time zones, and resolve conflicts.
• Organize internal and external meetings, prepare agendas, distribute materials, and handle virtual meeting logistics.
• Monitor inboxes, prioritize communications, draft and proofread correspondence, presentations, and reports.
• Coordinate domestic and international travel, including flights, lodging, transportation, and necessary documentation.
• Prepare, review, and submit expense reports in line with company policies.
• Maintain shared resources such as SharePoint sites, seating charts, and organizational directories.
• Support data gathering, basic reporting, and simple analysis for leadership requests.
• Assist with small projects and special assignments, ensuring timely completion.
• Identify and implement improvements to administrative processes and workflows.

Required profile

• Highly organized and proactive with the ability to manage multiple priorities.
• Strong communication skills and attention to detail.
• Ability to handle confidential information appropriately.
• Professional demeanor when interacting with internal and external stakeholders.

Required skills

• SharePoint