Administrative Assistant – IT Support

About the role

The Administrative Assistant will support the IT organization by providing high‑level administrative services to senior IT leaders. This role ensures smooth coordination of executive priorities, operating rhythms, and day‑to‑day operations, enabling the IT team to focus on strategic initiatives.

Key responsibilities

• Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics.
• Coordinate IT leadership forums (e.g., ITLT, OCIO LT) by developing agendas, preparing materials, and tracking action items.
• Partner with IT functions to schedule meetings, draft communications, and distribute executive summaries.
• Manage travel arrangements, expense reports, purchase orders, and vendor processes.
• Organize logistics for meetings, off‑sites, and team events while maintaining accurate records.
• Develop executive‑ready presentations and supporting documentation for leadership reviews.
• Identify and implement process improvements to increase administrative efficiency.
• Support special projects and initiatives as assigned.

Required profile

• Minimum 3 years of office administrative support experience, preferably supporting senior management.
• Strong organizational and time‑management abilities with the capacity to prioritize multiple tasks.
• Excellent verbal and written communication skills for interaction with leaders, vendors, and partners.
• Proactive attitude with strong business judgment and attention to detail.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel (including pivot tables)
• Microsoft PowerPoint