Administrative Assistant III – Supply Chain Executive Support

About the role

The Administrative Assistant III provides high‑level support to senior Supply Chain executives in Chicago. You will act as the primary liaison for internal and external stakeholders, managing calendars, travel, expenses, and critical project coordination in a fast‑paced, results‑driven environment.

Key responsibilities

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts.
• Prepare, process, and reconcile expense reports, invoices, and confidential correspondence.
• Coordinate domestic and international travel, including itineraries, agendas, and meeting materials.
• Research, prioritize, and follow up on executive inquiries to ensure timely resolution.
• Partner with IBP Governance to support strategic business cadence and key meetings.
• Support high‑priority initiatives and PMOs, ensuring alignment and timely execution.
• Provide administrative assistance to the broader leadership team, including meeting logistics and reporting.
• Maintain department virtual platforms, file storage, and onboarding processes.

Required profile

• Bachelor’s degree preferred.
• 8+ years of experience supporting senior executives or C‑suite leaders.
• Ability to work on‑site in a hybrid schedule.
• Strong judgment, proactive mindset, and excellent organizational skills.

Required skills

• Expert‑level proficiency in Microsoft Outlook, Word, Excel, PowerPoint, PowerBI, and Copilot.
• Experience managing complex executive calendars.
• Experience processing invoices and expense reports.