Administrative Assistant III – Buena Vista Correctional Complex

About the role

The Colorado Department of Corrections is seeking an Administrative Assistant III to support operations at the Buena Vista Correctional Complex. This full‑time position provides essential clerical and customer‑service functions in a secure correctional environment.

Key responsibilities

• Receive, screen, and follow up on inquiries from customers, staff, and external parties.
• Research information and resolve problems when solutions are not immediately clear.
• Instruct customers on completing forms and documents.
• Distribute mail, schedule meetings, and take or transcribe meeting minutes.
• Create, compile, and maintain confidential employee personnel files in electronic format.
• Enter, track, and retrieve data using Microsoft Word, Access, Excel, PowerPoint, DCIS, and PCDCIS.
• Verify releases, gather information, and upload scanned documents to current files.
• Provide accurate employment verification data to authorized stakeholders.
• Maintain office record‑keeping systems, tickler files, logs, and reminder notices.
• Draft, edit, and publish correspondence, reports, and other documents.

Required profile

• Colorado state residency.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Organizational aptitude for managing multiple records and deadlines.

Required skills

• Microsoft Word
• Microsoft Access
• Microsoft Excel
• Microsoft PowerPoint
• DCIS (Departmental Corrections Information System)
• PCDCIS (Public Corrections Data System)

What we offer

• Competitive benefits including PERA retirement plans, medical/dental coverage, disability and life insurance.
• Paid holidays, vacation, and sick leave.
• Wellness program, tuition reimbursement, and ongoing training opportunities.
• Bi‑weekly pay cycle.