Administrative Assistant (Hybrid, Midtown Manhattan)

About the role

We are a mission‑driven social impact organization seeking a proactive Administrative Assistant to support several Directors and keep our Midtown Manhattan office running smoothly. This hybrid position offers early‑career professionals the chance to grow in a fast‑moving, purpose‑focused environment.

Key responsibilities

• Manage day‑to‑day calendars for multiple Directors, schedule meetings, and resolve conflicts.
• Coordinate meeting logistics, including conference rooms, video links, and materials.
• Maintain shared spaces, conference rooms, and kitchen areas; track and order supplies.
• Arrange domestic travel, create itineraries, handle changes, and process expense reports.
• Perform light local errands such as catering pickups and supply runs.
• Provide ad‑hoc support on team projects, events, and other administrative tasks.

Required profile

• 3–5 years of administrative, office coordination, or related experience (internships count).
• Strong organizational skills with sharp attention to detail.
• Ability to support multiple leaders and adapt to shifting priorities.
• Proactive self‑starter who anticipates needs without prompting.
• Professional, warm demeanor in person and in writing.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience with Concur (or similar expense management tools) is a plus.