Administrative Assistant – Finance (Remote)

About the role

Ventura Foods is seeking an Administrative Assistant, Finance to provide administrative and operational support to its Finance leadership team and corporate headquarters. This remote, full‑time role involves coordinating executive calendars, compiling financial reports, processing vendor transactions and maintaining efficient administrative workflows.

Key responsibilities

• Provide administrative support to the Finance leadership team and executive headquarters.
• Compile financial data, prepare performance reports, and track project timelines.
• Manage executive calendars, schedule multi‑party meetings, coordinate travel itineraries, and handle confidential files.
• Process purchase requisitions, invoices, vendor payments, and shipping costs using the Coupa platform.
• Coordinate departmental conferences, training programs, onboarding schedules, and logistics.

Required profile

• High School Diploma or GED required; Associate Degree in Business Administration preferred.
• 3+ years of experience supporting executive leaders or handling financial data entry/reporting.
• Basic understanding of finance concepts and financial reporting processes.

Required skills

• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• Experience with Coupa financial purchasing system.