Administrative Assistant – Executive Support

About the role

DocuSign is seeking a proactive and organized Administrative Assistant to support three Vice Presidents within the COO organization. This individual‑contributor role will manage a wide range of internal and external tasks, ensuring smooth day‑to‑day operations and enabling the executive team to focus on strategic priorities.

Key responsibilities

• Manage calendars, expenses, travel arrangements, and meeting logistics for multiple Vice Presidents.
• Prepare presentations, meeting materials, and other collateral.
• Coordinate medium‑to‑large onsite, offsite, and virtual events, working with cross‑functional teams to drive agenda, content, speakers, and follow‑up.
• Act as backup for other Executive and Administrative Assistants within the COO organization.
• Support San Francisco‑based COO team logistics in partnership with the COO’s Executive Assistant.
• Arrange logistics for customer meetings, conferences, and internal/external events.
• Process vendor and purchasing requests through approval and payment stages.
• Build and maintain cross‑functional relationships to execute tasks efficiently.

Required profile

• Strategic, proactive, and highly dependable.
• Excellent organizational and multitasking abilities.
• Strong confidentiality and high emotional intelligence.
• Ability to work independently and anticipate executive needs.

Required skills