Administrative Assistant – Executive Special Counsel

About the role

The Administrative Assistant to the Executive Special Counsel provides high‑level administrative, compliance and project coordination support within the nation’s largest nurses’ union. This full‑time, onsite position in Oakland offers exposure to labor relations, regulatory reporting, union governance and nonprofit administration.

Key responsibilities

• Provide administrative and project support to the Executive Special Counsel and department staff.
• Assist with Department of Labor compliance, legal reporting, and regulatory filings.
• Support internal union officer elections and related governance activities.
• Coordinate Political Action Committee (PAC) reporting and compliance processes.
• Prepare state and federal lobbying reports and other regulatory submissions.
• Manage confidential information, maintain records, and track deadlines.
• Assist with special projects, database management initiatives and process improvements.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.
• Three or more years of administrative, executive support, project coordination or related experience.
• Experience supporting senior leaders or executives.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to handle sensitive and confidential information with discretion.
• Self‑starter who can work independently and collaborate with diverse stakeholders.

Required skills

• Proficiency with Microsoft Office, including Outlook, Excel and Word.

What we offer

• Competitive salary ranging from $100,644 to $109,248 annually.
• Comprehensive family medical and dental coverage.
• Pension and 401(k) retirement benefits.
• Opportunity to support meaningful work advancing healthcare advocacy and workers’ rights.
• Collaborative, mission‑driven culture within a stable, nationally impactful organization.