Administrative Assistant – Executive Director’s Office (Fixed‑Term)

About the role

The Administrative Assistant provides essential support to the Office of the Executive Director (OED) at UNICEF Headquarters. Working under the Deputy Chief of Staff, the role ensures smooth administrative operations, procurement coordination, and effective communication across the unit.

Key responsibilities

• Guide managers through PCA/SSA procurement processes in line with UNICEF policies.
• Facilitate contract preparation and processing for consultants and external partners, including document preparation, form completion, and logistical arrangements.
• Maintain up‑to‑date vendor, partner and consultant rosters.
• Manage incoming and outgoing correspondence, emails and telephone calls.
• Establish and maintain both traditional and digital filing and reference systems.
• Coordinate calendars, schedule meetings and handle related correspondence.

Required profile

• Solid understanding of UNICEF administrative procedures, processes and policies.
• Experience in procurement support and contract administration.
• Strong organizational skills and attention to detail.
• Ability to work autonomously under supervision.

Required skills

What we offer

• Opportunity to contribute to a global mission protecting children’s rights.
• Professional development within an international humanitarian organization.
• Competitive fixed‑term contract with UNICEF benefits.