Administrative Assistant, Commerce

About the role

Universal Music Group is looking for a highly organized Administrative Assistant to join its Commerce team. This entry‑level position supports both streaming and physical retail partners, helping the team manage priority releases, partner relationships, and daily operational workflows.

Key responsibilities

• Provide day‑to‑day administrative support, including calendar management across multiple time zones.
• Coordinate domestic and international travel, preparing detailed itineraries and processing expenses.
• Assist with tracking project timelines, release schedules, promotional rollouts, and key deadlines.
• Prepare meeting materials, circulate agendas, take notes, and follow up on action items.
• Build and maintain sales reports, internal trackers, and performance summaries for streaming and physical partners.
• Monitor release updates, chart movements, consumption data, and metadata accuracy.
• Design visual marketing decks, partner presentations, and internal briefing documents.
• Facilitate communication between internal teams (Marketing, Finance, Production, etc.) and external partners.

Required profile

• At least 1 year of experience in an administrative or coordination role.
• Strong organizational abilities and attention to detail.
• Excellent written and verbal communication skills.
• Professionalism, discretion, and sound judgment when handling sensitive information.

Required skills