Administrative Assistant – Clinical Operations

About the role

The University of Miami Health System is seeking a full‑time Administrative Assistant to support its Clinical Operations department on the UHealth campus. You will provide essential clerical and office support to ensure smooth daily operations.

Key responsibilities

• Perform daily clerical tasks for the department and its leadership.
• Prepare basic reports, charts, budgets, and presentation materials.
• Respond to routine internal and external inquiries with standard correspondence.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, provide information, and direct callers to appropriate staff.
• Arrange travel and reservations for department leadership and staff.
• Compose and type correspondence, create spreadsheets and presentations.
• Greet visitors and provide general support.
• Develop and maintain the department filing system.
• Follow university policies and safeguard assets.

Required profile

• High School Diploma or equivalent (or relevant experience, certification, or license).
• Minimum of 1 year of relevant administrative experience.
• Learning agility to adapt to new procedures and priorities.
• Strong teamwork and communication skills.

Required skills

• Proficiency with office software (e.g., Microsoft Office Suite).

What we offer

• Competitive salary and comprehensive benefits including medical, dental, and tuition remission.
• Opportunity to work in a leading academic health system.