Administrative Assistant – Brooklyn, NY

About the role

We are seeking a highly organized, service‑oriented Administrative Assistant to support our luxury real‑estate brokerage in Brooklyn. This full‑time, on‑site position involves coordinating transactions, managing schedules, and ensuring smooth daily office operations.

Key responsibilities

• Coordinate and process rental deal transactions, maintaining accurate documentation and compliance.
• Track deal progress, keep transaction records, and collaborate with brokers and internal teams.
• Prepare, maintain, and distribute reports by compiling data from multiple sources.
• Generate market reports and handle weekly bulk mailings for agents.
• Plan and support office events, meetings, and client functions, managing logistics and vendor communications.
• Manage calendars, schedule meetings, appointments, and conference rooms, resolving conflicts efficiently.
• Provide comprehensive administrative support, including transaction management, reporting, event coordination, bulk mail processing, and scheduling.

Required profile

• Bachelor's degree or equivalent; relevant experience may substitute for education.
• At least 1 year of experience in a customer‑centric administrative role.
• Strong interpersonal and communication skills, both verbal and written.
• Professional demeanor with the ability to handle difficult situations calmly.
• Physical ability to bend, stoop, climb, walk, and lift objects up to 20 lb.

Required skills

• Proficiency in Google Suite.