Administrative Assistant – A&R Administration

About the role

We are looking for an enthusiastic Administrative Assistant to support the East Coast Labels A&R Administration department at Universal Music Group. This entry‑level role offers the chance to learn about the music business and the recording process while providing day‑to‑day administrative support to senior leadership.

Key responsibilities

• Provide administrative and operational support to two Senior Vice Presidents.
• Deliver excellent internal and external customer service to all stakeholders.
• Assist with daily tasks and special projects such as research, organization, meeting preparation, and status‑report updates.
• Coordinate incoming meeting requests, prioritize them, and manage project deadlines.
• Oversee the vendor maintenance process, guiding vendors through registration and profile updates.

Required profile

• At least one year of relevant administrative experience.
• Bachelor’s degree in Music, Business, Communications or a related field.
• Strong sense of urgency, attention to detail and ability to meet deadlines.
• Comfortable interacting with employees at all levels and able to explain complex processes clearly.
• Previous experience in a music label or public‑relations environment is preferred.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Apple Keynote.
• Proficiency in Canva.

What we offer

• Opportunity to work in an entrepreneurial, global music organization.
• Access to a “Perks Playlist” and a culture that values authenticity, creativity and boldness.
• Exposure to the recording process and music‑industry operations.