Administrative and Financial Specialist

About the role

The Administrative and Financial Specialist facilitates the efficient operation of Alfa Laval Inc. This dual role combines administrative leadership with bookkeeping duties to support efficient business operations, ensure financial accuracy, and provide excellent internal support to the team.

Key responsibilities

• Process order entries, invoices, and purchase orders with accuracy and efficiency.
• Maintain and organize electronic filing systems in accordance with company protocols.
• Address and resolve administrative inquiries, providing timely solutions.
• Manage accounting records and oversee credit management procedures.
• Collaborate with the CFO and CEO on financial budget development and monitoring.
• Conduct cash‑flow analysis and prepare financial forecasts.
• Coordinate shipment of spare parts and ensure proper invoicing.
• Oversee office supply inventory, invoice processing, and general office administration.
• Maintain comprehensive transaction records in close partnership with the accounting department.

Required profile

• Bachelor’s degree in a related field.
• Minimum three years of experience in a financial environment, office management, or bookkeeping role.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer‑service abilities.
• Ability to work independently in a small‑to‑medium business setting.
• Understanding of balance sheets, P&L statements, and related financial items.
• Visa sponsorship is not available; candidates must reside in the US.

Required skills

• Bookkeeping experience.
• Proficiency with Microsoft Office Suite.

What we offer

• Competitive base salary ranging from $70,000 to $85,000 per year.
• Full benefits package including medical, dental, vision, life insurance, and a 401(k) plan.
• Equal‑opportunity workplace that values diversity, inclusion, and equity.