Accounts Payable Analyst

About the role

Paperchase Accountancy is seeking an Accounts Payable Analyst to join its specialist hospitality finance team. You will own the full AP cycle for a portfolio of restaurant clients, ensuring accurate invoice processing, timely payments and clear communication with vendors and clients.

Key responsibilities

• Manage end‑to‑end AP for assigned clients: invoice coding, posting accuracy, aging review and payment execution.
• Prepare and circulate AP aging reports, obtain client approvals and process ACH, check or online payments.
• Request, collect and reconcile vendor statements; resolve discrepancies and clear debit balances.
• Collect vendor W‑9s and support year‑end 1099 preparation.
• Serve as primary AP contact for client and vendor inquiries, providing professional and solution‑oriented responses.
• Collaborate with account management and India back‑office on shared deliverables and month‑end close.
• Flag cash‑flow risks, duplicate payments or unresolved items and maintain audit‑ready documentation.
• Perform three‑way matching (PO, receipt, invoice) before payment release.
• Support month‑end close by ensuring the AP sub‑ledger is complete and reconciled.
• Assist with accruals and AP‑related journal entries in coordination with senior accountants.
• Monitor vendor payment terms and identify early‑payment discount opportunities.
• Identify and implement workflow improvements to reduce processing time and strengthen internal controls.

Required profile

• 1–3+ years of AP experience; hospitality or restaurant background is a strong plus.
• Solid AP fundamentals: invoice coding, vendor reconciliation, aging analysis and payment processing.
• High attention to detail with the ability to manage multiple clients and high transaction volumes.
• Strong Excel skills, including VLOOKUP and related functions.

Required skills

• Proficiency in QuickBooks (required).
• Experience with R365 (advantage).
• Advanced Excel skills.