Team Assistant – Administrative Support

About the role

The Office of the High Commissioner for Human Rights in New York is seeking a proactive Team Assistant to provide comprehensive administrative and secretarial support to the Programme Management Unit. Reporting to the Head of the Unit, you will ensure smooth daily operations and contribute to the effective delivery of the unit’s outputs.

Key responsibilities

• Perform a wide range of office support and administrative functions.
• Draft and respond to routine correspondence and produce complex documents and reports.
• Monitor schedules and processes related to the unit’s outputs, ensuring compliance with legal and financial requirements.
• Research, compile and organize information for reports, work plans, briefings and meetings.
• Proofread and edit documents for accuracy, grammar, punctuation and format.
• Screen phone calls and visitors, handle information requests and refer inquiries as needed.
• Provide logistics support for meetings, events and missions, including preparation of presentation materials.
• Maintain calendars, update distribution lists and coordinate mail, shipments and courier services.
• Handle general administrative tasks such as leave recording, meeting arrangements, budget follow‑up and processing of requisitions, purchase orders and travel requests.
• Maintain files, databases and provide basic software and office equipment support.

Required profile

• Professionalism with solid knowledge of general office and administrative support policies and procedures.
• Strong attention to detail and ability to ensure accuracy and compliance in documentation.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Capability to guide less experienced staff on office processes and computer applications.

Required skills

• Proficiency with standard word processing software.
• Experience using office equipment and basic software support.