Senior Executive & Virtual Administrative Assistant

About the role

We are looking for a highly organized, proactive Senior Executive & Virtual Administrative Assistant to support executive leadership and key team members of a fast‑growing US‑based company. The role is fully remote and requires alignment with US business hours.

Key responsibilities

• Provide executive support, manage complex calendars, schedule meetings, and handle high‑volume inboxes.
• Plan and coordinate domestic and international travel, events, and corporate workshops.
• Track project deadlines, organize documentation, and prepare reports, minutes, and presentations.
• Maintain digital filing systems, perform data entry, and facilitate communication across Teams, Outlook, and Slack.

Required profile

• 3–5 years of administrative, virtual assistant, or executive assistant experience.
• Fluent in English and French with excellent written and verbal communication.
• Strong organizational skills, proactive problem‑solving, and ability to handle confidential information.

Required skills

• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Hands‑on experience with project management tools such as Asana, ClickUp, Trello, or Notion.
• Typing speed of 50+ words per minute.