Senior Executive Assistant

About the role

We are a fast‑growing Houston‑based construction and design firm seeking a Senior Executive Assistant to support our CEO and, over time, the broader executive team. This remote, full‑time position blends traditional executive support with data‑driven workflow automation, allowing you to work with Excel, Power BI, SharePoint and AI tools to keep our multi‑entity business running smoothly.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and handle communications, anticipating needs before they arise.
• Prepare and organise materials for meetings, presentations and executive reviews.
• Build, maintain and clean Excel workbooks, including pivot tables, data analysis and structured reporting.
• Design and organise SharePoint folder structures that feed Power BI dashboards, ensuring accurate data flow.
• Create polished PowerPoint presentations from raw data or briefs.
• Develop AI agents and automated workflows using Claude, ChatGPT or similar tools to streamline repetitive tasks.
• Identify manual processes for automation and propose solutions across the executive team.
• Support colleagues in adopting AI tools, acting as a resource for the entire company.

Required profile

• 8+ years of experience as an Executive Assistant or in a comparable operational support role.
• Highly organized, proactive and able to manage up, ensuring the CEO never has to chase you.
• Positive attitude and strong interpersonal skills for daily interaction with senior leadership.
• Fluent written and spoken English.

Required skills

• Advanced Excel (pivot tables, data cleaning, formula‑based analysis).
• Strong PowerPoint design capabilities.
• Hands‑on experience building workflows or agents with AI tools such as Claude or ChatGPT.
• Power BI dashboard creation and data‑flow understanding.
• SharePoint administration and folder‑structure design.