Sales Coordinator – Hotel Sales Support

About the role

ROOST Rainey, a boutique apartment‑hotel in Austin’s vibrant Rainey Street District, is looking for a highly organized Sales Coordinator. The role supports the commercial team by handling inquiries, preparing proposals, and ensuring a smooth experience from initial contact through group arrival.

Key responsibilities

• Provide day‑to‑day administrative support to the sales team.
• Respond promptly to corporate and group inquiries, qualify leads and route opportunities.
• Prepare accurate proposals, contracts, rooming lists and other sales documentation.
• Maintain client records, account activity and sales opportunities in the CRM.
• Coordinate site visits, client tours and familiarisation trips.
• Assist with RFP responses and manage deadlines for corporate, government and group business.
• Track tentative and confirmed business, ensuring timely follow‑up throughout the sales cycle.
• Collaborate with Operations, Front Office and Housekeeping to prepare and execute group stays.

Required profile

• 1–3 years of experience in hotel sales, hospitality or event sales support.
• Strong organizational and time‑management abilities with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience with a hotel or lifestyle hospitality brand is preferred.

Required skills